GENERAL INFORMATION AND TERMS
& CONDITIONS
Please read the following General Information and Terms &
Conditions carefully.
This program entitles you and a companion to receive two
complimentary round-trip airline tickets per Activation Key Code
to the destination of your choice for a minimum number of
nights' stay at any of the participating hotels or resort
condominiums shown on this website. The airline tickets issued
are:
- For special fare coach class
seating on the plane.
- Valid only when used in
conjunction with the accommodations supplied by our program.
Each hotel or resort condominium
require a minimum 7 nights stay and Saturday arrival from the
Departure City . You may choose to stay less than the minimum
number of nights for a surcharge. Discounts are available for
longer stays. Ask the travel consultant for details.
Each Activation Key Code is valid for two airline tickets for
one trip, which must be booked by the expiration date, and
travel within 1 year of activating your vacation. You may call
your travel consultant for an extended expiration date., for a
nominal fee. The expiration date is 12 months from issuance. The
Activation Key Code becomes invalid after the expiration date,
or if your credit card company (or bank) does not honor the
charge (or check) used to make your final payment.
RESERVATIONS and ACCOMMODATIONS:
You must book your trip at least 60 days in advance of the
intended departure date. All accommodation rates are those
regular rates published by the hotel or resort condominium and
applicable at the time of booking. The hotel or resort
condominium you choose, the travel dates and the city from which
you depart will determine your required minimum number of
nights' stay. Each additional room booked entitles you to
receive two additional complimentary round-trip airline tickets
for a minimum number of nights' stay at the regular published
rates. An adult over the age of 21 must occupy each additional
room. There are no blackout dates; however, this program is
based on availability. As such, major holiday weeks and other
heavily traveled periods may not be available.
RESORT CONDOMINIUMS:
Resort
condominium facilities vary by destination; some may be
high-rise, low-rise, or town homes, etc. Your travel consultant
will provide you with details about the property and facilities
that are available. Your travel consultant will inform you of
the charges and conditions associated with additional occupancy
including children. Most resort condominiums allow children to
share a room with an adult at no extra charge if the existing
bedding is used.
SPECIAL TRAVEL REQUIREMENTS:
At the time of booking, inform your travel consultant of any
special travel requirements such as handicap access, special
meal requirements, etc.
OTHER DEPARTURE CITIES:
Canadian departure cities may incur a surcharge. Puerto Rico,
Alaska and Hawaii departure cities will require a 7-night
minimum stay at $299 per night to any of the locations, except
where the rate shown is higher.
TRAVEL DOCUMENTS:
Travel documents including airline tickets and room vouchers,
will be sent to you three weeks before departure except for late
booking which will be sent via express mail carrier. Documents
are issued when full payment is received. You are responsible
for these valuable documents once you receive them. Lost or
stolen room vouchers are replaceable for a $50 fee. Lost or
stolen airline tickets are replaceable for a nonrefundable
charge of $75 per ticket, plus the actual ticket cost.
DEPOSIT & PAYMENT:
All travel arrangements require payment in full at the time of
booking. Rates are subject to change between the time you make
the reservations and when you actually book the trip. All quotes
presented and payments due are in U.S. dollars. Any additional
taxes are due at the time of booking. The program pays for the
United States government tax on the complimentary tickets. You
are responsible for:
- All other taxes and fees, such
as airport departure and landing fee taxes, customs duties,
taxes, and fees levied by foreign governments, etc.
- Surcharges, gratuities,
occupancy and sales taxes and other customary charges, which
are based on room occupancy. In some cases, these taxes
and/or charges may have to be paid by you directly to the
resort upon check-in.
OTHER SERVICES:
Your travel consultant may arrange for sightseeing tours, car
rentals or transportation to and from your hotel or resort
condominium. The room charge does not generally include
transportation between the destination airport and hotel or
resort condominium; service charges associated with additional
room occupancy; tips to local representatives, sightseeing
guides, restaurant staff, hotel staff; meals, wines, liquors or
other items of personal nature. If the resort does assess a
service charge, this is typically due at the time the room is
paid. This service charge will be on your confirmation invoice.
Other resorts may require payment of these charges by you at the
time of your stay. Your travel consultant will inform you of
these details in advance.
CHANGES AND REVISIONS:
All changes to confirmed reservations are subject to
availability. In addition to any change charges the hotel or
resort condominium may levy, the airline requires a $75.00 fee
made to a confirmed departure date.
CANCELLATIONS, REFUNDS AND PENALTIES:
Refunds on confirmed travel arrangements will be equal to the
amount provided by the hotel or resort condominium in accordance
with their cancellation policy. Plus, a service fee may be
levied by Fly Free America. Airline tickets for confirmed
reservations are non-refundable and penalties apply to
cancellations. NOTE: many resort condominiums require full
payment in advance and will not provide a refund once payment is
made. Please see 'Trip Cancellation Insurance' below. There will
be no refunds made by the hotel or resort condominium for unused
nights if the trip is suddenly cut short. If you have trip
cancellation insurance, the insurance may reimburse you for
those unused nights as well as any charges for any options that
may be purchased in conjunction with your vacation, which are
not refundable.
TRIP CANCELLATION INSURANCE:
All travelers are encouraged to purchase trip cancellation
insurance. There are many types of trip cancellation policies
available. For example, coverage for travel delays ($500),
baggage and travel documents loss ($500), baggage delay ($100),
medical assistance ($10,000), emergency assistance ($20,000),
and accidental death and dismemberment ($25,000). Some states
require the offering of trip insurance. Trip cancellation
insurance is available to you for each trip. You are not
required to accept this insurance, and may purchase insurance
from another source. Policy details of the available coverage
are included with your travel confirmation documents.
RESPONSIBILITY:
This program, its agents, representatives, officials and
suppliers of services pursuant to, or in conjunction with this
travel program, are acting only as representative for the
vacationer in making arrangements for land accommodations, all
transportation, and related services, and do not assume any
liability whatsoever for any injury, damage, death, loss,
accident, additional expense, omissions, or delay due to act of
negligence of or default by any hotel or resort, air or ground
carrier, restaurant, company, or person rendering any of the
services included in the travel, an act of God, rerouting or
acts on any government authority, sickness, pilferage, labor
disputes, machinery breakdown, quarantine, government
restraints, weather or other cause beyond their reasonable and
personal control. Fly Free America reserves the right to delete
any hotel or condominium without prior notice. Fly Free America
is not responsible for errors or omissions that may occur in the
brochure.
PARTICIPATING CARRIERS:
The airlines used in the program are scheduled airlines and
selected solely by representatives. This program is in
conjunction with the services of approved Airlines Reporting
Corporation (ARC) and International Air Transport Association (IATA)
member carriers. The airline tickets issued by the program are
special fare class tickets, coach seating, and non-refundable,
which are limited in number for each flight. You will receive
frequent flyer mileage for most flights provided if enrolled in
the appropriate airline program. Your travel consultant may
enroll you in a frequent flyer program if you are not a current
member.
All airline tickets and hotel or resort condominium reservations
are subject to availability at the time of the request. To help
you get the dates and places you desire, it is recommended that
you book your trip as far in advance as possible. Complimentary
tickets to Hawaii are to Honolulu . If you go to another island,
you are responsible for the cost of the inter-island air.
PROOF OF CITIZENSHIP: Passport, voter registration card, birth
certificate with raised seal, or certificate of naturalization
are the acceptable documents for U.S. citizens** when presented
with a photo ID on most Caribbean Islands, and in Mexico.
Children traveling with a single parent to and from Mexico
require a letter of permission from the other parent. When such
letter is not available, a notarized letter stating why it is
not available is required. Some foreign destinations may require
a passport and/ or visa. Your travel consultant will provide
these details when you plan your vacation.
**As of December 31, 2006 the only acceptable form of
identification for US citizens will be a passport.
THIS OFFER IS NOT VALID WHERE PROHIBITED BY LAW:
Federal, state and local laws apply. Fly free America assumes no
responsibility for any verbal or written representation made in
conjunction with this offer by any distributors and or their
agents other than those included in this offer. This program may
not be used in conjunction with or valid with any other travel
discount program or travel promotion.
NOT FOR RESALE |